How Do I Keep Multiple Email Accounts Organized?

Before we get to the meat of this article, we would first like to talk about email organization. You see, when you register a few new email addresses and use them to subscribe for a handful of newsletters, it doesn’t take much time at all before you find yourself staring at a huge, steaming pile of junk emails mixed with a few important messages buried somewhere deep below the stinky stuff.

After comparing a number of inbox cleaning methods and solutions, we’ve found CleanEmail to be, by far, the easiest and most effective way how to maintain clean inbox. CleanEmail automatically organizes all your emails into easy to review bundles by analyzing email headers that contain subject line, sender and recipient information, dates, email size, and similar metadata. You can then easily remove, archive, move, label, and do other things with your emails to keep your inbox organized and clean.

To use CleanEmail, you simply sign in with your email service of choice and let CleanEmail take care of the rest for you.

Gmail Mailbox size: 25 GB Maximum attachment size: 25 MB With over 1.2 billion users around the world, Gmail is by far the most popular email service in the world. It started in 2004, and quickly developed a dedicated following of avid users, most of whom appreciate its simplicity, strong spam and malware protection, and seamless integration with other Google services, including Google Drive, Google Docs, and Google Calendar.

A Gmail account is a must-have for all Android users who wish to download apps from Google Play Store, a digital distribution service operated and developed by Google that serves as the official app store for the Android operating system. One negative consequence of the global demand for Gmail accounts fueled by Android’s growing adoption is the fact that all the best email accounts are already taken. If your last name is Smith, good luck trying to register a nice-looking email address with Gmail.

Outlook.com Mailbox size: 15 GB Maximum attachment size: 10 MB Founded in 1996 as Hotmail, Outlook.com is Microsoft’s web-based suite of webmail, contacts, tasks, and calendaring services and arguably Gmail’s biggest competition in the West. Today, Outlook.com has over 400 million users, some of which use it to get the most out of Xbox, Windows, Skype, and other Microsoft Products.

Unlike Gmail and several other best free email services, Outlook.com doesn’t scan the content of users’ emails for advertising purposes. “For example, if you're emailing back-and-forth with a family member about a trip to go hiking, Gmail will simultaneously surface text ads for things like Rocky Mountain vacations, hiking boots, and protein bars,” explains Jason Hiner for TechRepublic. The fact that Outlook.com doesn’t do this alone is a good enough reason to give it a try and see what it has to offer.

ProtonMail Mailbox size: 500 MB Maximum attachment size: 25 MB We live in the day and age of government and corporate surveillance and big data analytics. Everything you type, like, or search for, is collected, analyzed, and sold to the highest bidder by corporations who care about their shareholders first and ethics second. If you’re tired of being part of the system and allowing technocrats to exploit your personal information to make a profit, we recommend you sign up for a free ProtonMail account.

Launched in 2014 at the CERN research facility by Andy Yen, Jason Stockman and Wei Sun, ProtonMail is a privacy- and security- conscientious email service that uses client-side encryption to protect email contents and user data before they are sent. ProtonMail is based and incorporated in Switzerland, a country with strong privacy laws, and its code is open source and publicly available. Unlike many other encrypted email services, ProtonMail is surprisingly easy to use and optimized for productivity. Even if you don’t speak the language of technology, you’ll be able to use ProtonMail and reclaim your personal information.

iCloud Mail Mailbox size: 5 GB Maximum attachment size: 20 MB If you’re heavily invested in Apple’s vast ecosystem and/or own Apple devices, you should consider signing up for iCloud Mail, a free email service from Apple. To use it, you must set up an @icloud.com email address, which you can do either on an iOS device or Mac computer by going to iCloud and selecting the Mail option.

The best thing about iCloud Mail is how seamlessly it’s integrated with both macOS and iOS. Just like with virtually all Apple products and services, everything just works. Does it rival some of the other best email services described in