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Published 4 years ago by ishawnmike with 1 Comments

5 Ways to Help Your Employees Work from Home Effectively & Efficiently

The concept of remote working is in full swing these days. Many companies have facilitated their workers with the option of remote working because companies are now focusing primarily on their productivity in order to compete well with their competitors. Moreover, research shows that employees have a higher productivity level when they work from their homes.

  • Introduction

    Depending on the nature of the job, work from home can be quite fruitful for both the employer and the employee. Ever since the great recession of 2008 when the employers were forced to cut down their expenses by downsizing their staff and significantly reducing their operating costs in many ways, the employers started making remote teams for increasing efficiency.

    This not only reduced the everyday office operating costs but also proved that working from home is doable and effective. On the other hand, remote working is very beneficial for the employee as well, as he gets the freedom of working from the comfort of his home. Besides this, the resources and energy spent by both sides are not only saved but can now be used fully for working, which in turn increases productivity.

    This article will highlight the five ways to boost the efficiency and effectiveness of employees as they work from home

  • 1. Defining the roadmap to working procedures

    There are a lot of things that need to be defined and kept under consideration while giving remote access to your staff. For instance, the staff may need access to work-related emails and software. Therefore, the employer needs its administrative and management teams to provide all the required access in such a scenario. These teams initially need to stay in touch with the employees until all the possible complications are highlighted, reviewed, and addressed.

    The employer may also, at the same time, need important and sensitive information to be safeguarded and secured. For this purpose, all such data that is of high importance and requires confidentiality must be identified. Access to it must be restricted and given only to those who may require it. Depending on the nature of work, this process may be quick or time-consuming. The step highlighted above may need to be amended or may not be required at all depending on the type of work.

  • 2. Breaking large tasks into smaller goals

    Due to remote work, it is important that the employee still feels the presence of management who is constantly reviewing their work. This is possible if the work is reviewed at every step so eventually it gives you the desired result. This can be done if large tasks are broken into small goals whereby the employee is given a deadline for achieving those goals. The work is then reviewed, approved or sent back for revision after evaluation by the higher management. Upon completion of a goal, a new goal is assigned with a new deadline for it.

    Doing this has a psychological impact on the employees such that they’re aware that their work is being constantly reviewed and checked and now they can take it as a challenge to complete their goals on time. This is also helpful for the employers or the management to make their presence felt. It also helps them in judging the performance of their staff and identifying the loopholes that may need to be addressed and corrected. The consequences of not doing this might be very damaging for the management as reviewing the final work altogether is not only time-consuming but also very complicated.

  • 3. Communicating clearly

    In the absence of employees during work hours, the mode of communication must be predefined. In the growing competitive working environment, it is important to communicate often. From emails to video chats, there are many modes available for communication and one may select a suitable mode as per the needs and requirements.

    Time to time, the employees may face issues working on their systems which may need to be addressed urgently. For this purpose, the concerned department may need remote access to their working devices whereby they can resolve or guide the employees on the issue that they are facing. For such situations, modes of communication may be defined. Emails may be used only for official communication or for documenting purposes. For any other regular conversations, Slack can be used while Skype can be used for video calls.

  • 4. Clearly defining reporting protocols

    It is important to define a hierarchy in your company whereby the employees are well aware of the reporting channels and are ready to take responsibility for their subordinates. One very critical aspect of working from home is that an issue that is highlighted is timely reported and resolved so that the deadlines can be met. For instance, a defined hierarchy of carpet cleaning Chislehurst helps in prioritizing the work effectively, with quality checks at each step for ensuring the desired outcome.

  • 5. Concentrate on qualitative rather than quantitative hiring:

    Another important aspect of the work from home model is that you cannot train the staff in a manner like they were being trained onsite. For this purpose, the person hired for the task must be familiar with it. Experience in this regard is very crucial as being ‘familiar’ with a task and having done it again and again, are two different things. Having experience gives the employee an upper hand as he knows the ins and outs of the process. After this, the only things to be familiarized with, are the organization and its reporting style.

  • Final Thoughts

    To sum it up, in today's world where developments tend to take place frequently, it is very important to have a contingency plan to address them. With the help of the above five ways, you can switch to a work-from-home plan so that the employees can give their best with the use of fewer resources. It cannot be denied that remote working comes with its challenges, but the hurdles are easy to overcome if the stakeholders think and act responsibly.

 

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  • AnitaClark
    +3

    use common sense and you should be just fine. These 5 tips are examples of that.

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